Employee Onboarding Software
New-hire onboarding software to automate every step
How our software works
A seamless experience for you and your new hires
On mobile or desktop, Paycom’s employee onboarding software automates every step, making it easier for HR teams and new hires to complete it without paperwork or rekeying data.
- Self-onboarding before Day 1: Employees complete paperwork and training before their first day using our onboarding software.
- Automated document management: Forms like Form W-4 and Form I-9 are stored automatically in the employee’s digital record for a clear audit trail.
- Digital training and onboarding checklists: Managers assign tasks, policies and training courses through a structured checklist so new hires know exactly what to complete.
Why choose Paycom?
Self-onboarding for an improved new-hire experience
Onboarding shouldn’t be a waste of time. But when outdated approaches require you to meticulously rekey data and provide employees with extensive walk-throughs, it keeps you from truly engaging your people.
Standardize the onboarding process
Tired of walking new hires through onboarding? Our easy-to-use mobile app effortlessly guides them through the process. It helps you set the tone for a great experience while helping them transition smoothly into their new role.
Invest in your employer brand
Nearly 70% of employees would take a pay cut for better workplace tech.* By empowering your new hires with our Onboarding tool, they’ll know you prioritize the quality of their experience.
Boost accuracy and help ensure HR compliance
Storing sensitive data on paper puts your company and employees at risk. Our self-onboarding tech is entirely paperless. And since employees enter and manage their data in our truly single software, you enjoy a crystal-clear audit trail without rekeying any info.
Reduce HR administrative work
Wading through a tedious onboarding process can keep you from welcoming and engaging new hires. Since Paycom automatically guides employees through the process, you have more time to focus on strategy and your people.
*From a nationwide survey of 1,000 employees conducted by OnePoll and commissioned by Paycom.
Why HR teams trust Paycom for employee onboarding
What makes Paycom different?
Streamlined onboarding in a single software
All onboarding tasks live in one database alongside our existing HR tools. Here’s what that means for your team:
- New hires can complete onboarding tasks before Day 1.
- No paper forms or manual data entry required.
- Ensure I-9 compliance documents are completed.
How we automate onboarding
Step 1: Automatically import new-hire data
Data from the employee’s application flows seamlessly into our onboarding process software, so no one needs to reenter a thing — including demographic info.
Step 2: Verify employment eligibility
That same data is used to automatically verify employment eligibility and initiate any required background checks.
Step 3: Complete digital paperwork
Any digital forms requiring electronic signature verification automatically flow into your employee’s online record for secure storage.
Step 4: Assign onboarding tasks
You can easily assign unique software onboarding process templates for specific positions — such as a new hire who starts in a leadership role.
Full-solution automation
Onboarding seamlessly connects with
New hires can easily access and manage any important documents they complete during onboarding through our easy-to-use document storage tech.
New hires can easily complete onboarding and access any information they need through our intuitive self-service experience.
Build, assign and deploy required new-hire training with our learning management system. Employees can then train when it’s most convenient for them — even before their first day.
Frequently Asked Questions
Learn more about onboarding and HR automation
Some information, such as a new hire’s name and phone number, is prepopulated from their application. All other important personal information — including Social Security number, home address and date of birth — is entered by the new hire during their self-onboarding. Other specific HR information is completed by the client in our employee onboarding training software before a candidate is hired.
Yes, provided the client enables Paycom’s self-onboarding feature. Our HR employee onboarding tool allows new hires to complete any required tasks the client assigns to them before their formal start date. This allows employees to be more effective on Day 1 as an active contributor.
Yes. By using Paycom’s Documents and Checklists tool, managers can create a checklist for new hires to complete during self-onboarding.
Yes, as long as the client provides new hires with the option to do so.
Yes. A contractor onboards as either a Form 1099 or W-2 employee, but the self-onboarding process is the same in our Onboarding tool.
Yes. New hires and managers alike can receive notifications by email.
Discover more about Paycom
Explore these resources for greater insights
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