Certification management
Easily track and manage professional licenses and certifications to meet compliance and regulatory demands
What it does
Remove the uncertainty from your workforce’s certifications
Keeping your organization compliant and trained doesn’t need to be a high-stakes game of manual workarounds, time-consuming reports and constant regulatory risks. Our certification management tool simplifies the process for you and your employees — all in our single software with just one login and password.
Stay audit-ready
Without a convenient, centralized place to access credentials, you could compromise data security, accuracy and even employees’ safety. In batches or individually, our mobile-friendly dashboard makes it easy for you to import, track, assign, monitor and review all relevant certifications with no data entry.
Simple for employees
Tired of getting blindsided by expiring credentials? Our employee certification software lets your workforce easily upload, manage and track certifications in Paycom’s seamless self-service experience. Our tech also automatically notifies employees within 30 days of a certification’s expiration, so nothing falls through the cracks.
Set deadlines to automatic
Manual certification tracking makes upskilling and industry compliance nearly impossible. Our tech instantly alerts employees when they’re assigned a certification to complete or provide. Once submitted, certifications flow into a review queue and notify managers or approvers you designate. Afterward, approved certifications automatically appear in employee profiles.
SIMPLIFIED REPORTING
An automated report for all employee credentials
Whether your industry requires regular reports or you want to better gauge and support your employees’ development, Certification Management simplifies it. Since data seamlessly flows into our intuitive reporting tool, you can easily run reports on certified employees, certification status, details, availability and more.
Common certifications include:
- teaching certificates
- forklift operator certifications
- commercial drivers’ licenses
- HAZWOPER 40 cards
- food handling certificates
- CPR and first aid certifications
- loan officer licenses
- nursing license
- passports and visas
- software user certifications
Comprehensive convenience
Certification Management seamlessly connects with
Employees can easily upload certifications — including photos — manage them and receive proactive notifications about expiring credentials in the same place they access all their HR data.
Our fully mobile software for managers makes it easy for your leaders to review, approve or deny their employees’ submitted certifications.
Since data seamlessly flows from Certification Management to our reporting tool, you can easily and instantly generate reports on any factor related to your workforce’s credentials.
Frequently Asked Questions
Learn more about Certification Management
Our Certification Management software simplifies compliance by automating the process of managing and updating your employees’ professional credentials. This tool automatically and proactively alerts employees about expiring certifications with at least a 30-day notice through our easy-to-use, self-service experience.
Paycom makes it easy for employees to upload photos of their credentials, and automatically sends those submissions to managers or designated approvers for review. Once approved, certifications flow throughout Paycom for seamless reporting, ongoing management and audit readiness.
Paycom’s Certification Management tool supports relevant credentials for every industry, including those used in:
- health care
- manufacturing
- education
- hospitality
- transportation
- retail
- and more
Our Certification Management tool allows you to automate nearly every aspect of tracking, managing and reporting on employee credentials. Paycom makes it easy to:
- add specific individuals to an automated review process
- create and send automatic notifications about expiring credentials
- generate comprehensive reports about certifications for greater compliance peace of mind
Yes, our employee training tracking software works seamlessly with our mobile-friendly, self-service experience. It automatically notifies employees of expiring credentials, allows them to easily upload or snap photos of certifications and offers a convenient place to track and manage their professional licenses anytime, anywhere.
Our comprehensive reporting tool allows you to run reports over any aspect of your employees’ certifications. Common reports include:
- who’s certified
- specific certification details
- available certifications
- certification statuses
Yes, our Certification Management tool automatically sends push notifications to employees with at least a 30-day notice. Our software also alerts managers when they need to review an employee’s submission to further help your organization comply.
Yes! Our certification tracking software allows you to easily add custom licenses, certifications and more through the tool’s intuitive dashboard. You can also specify a time frame to enable automatic push notifications, which help employees get ahead of their credentials’ potential expiration dates. Once an employee enters a credential into Paycom, they can upload evidence for further review. It’s that easy!
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